User profile: archivist

This functionality allows you to manage the registration of internal users (non-administrator users), as well as their assignment to user groups, necessary to model access policies.

User management

When you click on “View users-groups” the platform shows the set of users who have been added and registered to the documentary collection being managed.

View users groups

Add existing user

When you click the “add user” button, a screen will load showing all the users registered with the entity. If the user you want to register with the documentary collection already appears, simply select them and click the “Accept” button.

Add user

Register a new user

However, if the user is not registered with the organization, they can be added by clicking the "New user" button and on the following screen they can register using their digital certificate or by directly filling in the user details:

New user

Associate a user with a group

This option allows you to add internal users of the documentary collection to certain groups.

View users groups

The above list shows all users of the documentary collection at the top. The user groups that have been created in the collection are shown at the bottom.

To add a user to a group, simply select it and click on the group(s) you want to associate with and click the “Apply” button:

Selected user and group

With the “Add group” button you can create a new group:

Add group