User type: Archivist
The transfer information packages generated by internal users will remain in the pre-entry area (provided their status is “authorized pre-entry”) waiting for the corresponding archivist to proceed with their definitive entry.
The archivist, using the entry functionality available to him, will proceed to enter the PITs that are deposited in the pre-entry area or to amend them.
Entry of an authorized pre-entry
- If everything is correct, the PIT will be entered into the platform. The archivist can choose more than one PIT at a time and it is essential that the pre-entry status is “authorized pre-entry”. To do this, simply select the pre-entry in the “authorized pre-entry” status and click the “Enter” button.
- A pop-up will then appear to indicate whether the electronic evidence service is required (more information in the following link )
- Once the archivist has carried out the PIT entry action, the pre-entry status changes to “pre-entry in progress” indicating that the PIT is being processed.
- If everything has gone correctly, the pre-entry changes to the status “entry made” and the internal user and/or archivist can find out the identifier of the information package within the archive by clicking on the + icon.
Amendment of an authorized pre-entry
- If you detect any error, you can reject the deposit, indicating the reason. In this case, the PIT will remain in the rejected status.
- If you detect an error and know how to correct it, you can modify some of the data you have filled in by going into the PIT itself to edit the metadata. To do this, simply click on the following link:
Deleting an authorized pre-entry
- If any error is detected or if it does not meet the necessary requirements, the PIT may be eliminated.
